Glossary
Terms | Definitions |
---|---|
Affirmative Action |
|
Academic Advisement |
Process degree audit reports and facilitate graduation through tracking student degree progress. (Titan Degree Audit, TDA) |
ACES |
Automated Communication Exchange System – provides batch electronic medical enrollment |
Administer Base Benefits |
HR module - captures benefit programs, enrollments, dependent information and reports on leave accounting. |
Administer Financial Aid |
SA module - budgets, packages, awards aid, disburses, and monitors satisfactory academic progress. |
Admit Student/ Develop Enrollment |
SA module - processes applicants and admits students. |
ADO |
Additional Day Off |
AM |
Asset Management (FIS module) - leverages fixed asset inventory and minimizes the cost of tracking physical assets. |
AP |
Accounts Payable (FIS module) - pays vouchers and processes claims submissions. |
APC |
Academic Professionals of California (CBID Unit 04) |
APDB |
Academic Planning Data Base |
AR |
Accounts Receivable (FIS module) - Efficiently processes transactions and maintains control over accounts receivables. |
ATM |
Asynchronous Transfer Mode |
AW |
Administer Workforce (HR module) - stores employee data (personal and job related) “maintains history”. |
AWOL |
Absence Without Leave |
AWPPM |
Administer Workforce Policies and Procedures Manual |
B/R |
Billing/Receivables |
Baseline |
CMS Baseline Version of PeopleSoft Software |
BATS |
Baseline Hardware/Software Access, Training and Support |
BB |
Base Benefits |
BE |
Budgets & Encumbrances |
Billing |
FIS module - calculates and submits invoices and manages bill cycle processes. |
BMS |
Business Management Systems |
BOT |
Board of Trustees |
BPG |
Business Process Guide – a step-by-step guide used by end-users as a primary source of documentation. |
Build Campus Community |
HR module - stores biographical, demographic information and defining academic structure. This is the integration link between HR and SA. |
Cobra |
|
CBID |
Collective Bargaining (Unit) Identification |
CC |
Campus Community |
CCC |
Campus Community Colleges |
Centralization |
An administrative unit would be created with the sole purpose of HR data integrity within CMS and no changes would be made to the application for dealing with ‘high frequency’ transactions. |
CFA |
California Faculty Association (CBID Unit 3) |
ChartField |
The fields that store your charts of accounts and provide the CMS system with the basic structure to segregate and categorize transactional and budget data. CSU Fullerton uses six ChartFields: Account, Fund, Department, Program, Class, and Project. |
CIRS |
Campus Information Retrieval System - serves as a data warehouse of employee information. Many systems, including PIMS and the Payroll system feed CIRS. |
CITS |
Chancellor's Office Information Technology Services |
CLAS |
California Leave Accounting System |
CMS |
Common Management Systems |
CO |
Chancellor's Office |
COBRA |
Consolidated Omnibus Budget Reconciliation Act |
CO-TIP |
Chancellor's Office-Telecommunications Infrastructure Planning |
CPEC |
California Post-Secondary Education Commission |
CPM |
Capital Planning Management |
CSEA |
California State Employees Association (CBID Units 2, 5, 7 and 9) |
CSSA |
California State Student Association |
CSU |
California State University |
CSUC |
California State University and Colleges |
CTI |
Commission on Telecommunication Infrastructure |
CTIP |
Commission on Technology Infrastructure and Partnerships |
CTO |
Compensatory Time Off |
CTPR |
Comp Time Premium |
CTST |
Comp Time Straight Time |
DARS |
Degree Audit Reporting System |
DED |
Data Element Dictionary |
DIP |
Difference in Pay (leave) |
Distributed |
Departments are given some access to securely enter information needed directly into PeopleSoft. Some review and approval steps would be built in. Other impacted areas would have enough information to complete their job. |
Document Management |
Document Management stores organizational knowledge on a server where it can be easily retrieved and shared by those who need it. |
Employee Action Request |
|
EC |
Earnings Code |
EHDB |
Employment History Database |
ENC |
Encumbrances |
EPSS |
Electronic Performance Support System |
ERP |
Enterprise Resource Planning |
ERS |
Enrollment Reporting Systems |
ERSA |
Enrollment Reporting System – Applicants |
ERSC |
Enrollment Reporting System – Continuing |
ERSD |
Enrollment Reporting System – Degrees |
ERSE |
Enrollment Reporting System – Exams |
ERSO |
Enrollment Reporting System – Off-Campus |
ERSS |
Enrollment Reporting System – Student |
ESP |
Employee Salary Projection - used by the system wide Budget Office to develop plans and to provide information to a variety of external and internal constituencies, primarily for collective bargaining analysis. |
EUT |
End User Training |
FAR |
Faculty Activity Report |
FAS |
Financial Aid System |
FE |
Faculty Events |
FERP |
Faculty Early Retirement Program |
FERPA |
Family Educational Rights and Privacy Act |
FICA |
Federal Insurance Contributions Act (also known as social security) |
FICE |
Federal Interagency Committee on Education – standard school codes |
FIRMS |
Financial Information Reporting Management System - The Financial Information Record Management System (FIRMS) is used to transmit a variety of financial information from CSU campuses to the Chancellor’s Office. Quarterly accounting reports, annual budget data, federal Integrated Postsecondary Education Data System (IPEDS) data, and auxiliary accounting data are transmitted to the Chancellor’s Office via FIRMS. The transmission process includes file transfers, edit processes, and quality assurance report generation. |
FIS |
Finance Information System |
Fit Gap |
Fit/gap analysis compares our business processes with CMS to see if we need to change our current processes and if so, where we need to customize it. |
FLSA |
Fair Labor Standards Act |
FMLA |
Family Medical Leave Act |
Form 456 |
(see PPT) |
Form 457 |
(see SPAR) |
Form 686 |
Employee Action Request form |
Form 687 |
Separation/Disposition of PERS Contributions form |
FPPC |
Fair Political Practices Commission |
FS |
Flex Service |
FS |
Functional Specification |
FTE |
Full-Time Equivalent |
FTP |
File Transfer Protocol |
FUG |
Finance Users Group |
General Ledger (FIS Module) - Ability to capture benefit programs, enrollments, dependent information and report on leave accounting. |
|
GA |
Graduate Assistants (CBID Unit 11) |
GSC |
Global Service Case (PeopleSoft) |
GSI |
General Salary Increase |
HBO |
Health Benefits Officer |
HCM |
Human Capital Management |
HCRA |
Health Care Reimbursement Account Plan |
HEERA |
Higher Education Employer-Employee Relations Act |
HEUG |
Higher Education User Group |
HOSS |
Hardware Operation Support & Services |
HR |
Human Resources |
HRA |
Human Resources Administration |
HRIS |
Human Resources Information System |
HR-ISA |
Human Resources-Information Support and Analysis |
HRMS |
Human Resources Management System |
HRSA |
Human Resources Student Administration |
HS |
Health & Safety |
HTML |
Hyper Text Mark-up Language |
HUG |
HR Users Group |
Industrial Disability Leave |
|
IPEDS |
Integrated Postsecondary Education Data System |
IRCA |
Immigration Reform and Control Act of 1986 |
ISC |
Implementation Steering Committee |
IT |
Information Technology |
IUOE |
International Union of Operating Engineers (CBID Unit 10) |
Job Code |
In legacy, it is referred to as class code. |
Leave Accounting |
|
LAN |
Local Area Network |
LCD |
Labor Cost Distribution Provides ability to account for labor cost and sends information to finance system. This is the primary integration between HR and FIS systems. |
LDAP |
Lightweight Directory Access Protocol |
Learner Services |
Allow students to review status of their admissions application, financial aid awards and enroll in classes. |
Learning Management |
Advisors review student’s academic progress. Faculty can review their course schedule and class rosters. |
LR |
Labor Relations |
LWOP |
Leave of Absence Without Pay |
Manage Student Financials |
Student financial data including billing students, maintaining student accounts, tuition calculation and processing payments. |
Manage Student Records |
Schedule classes, register students, produce transcripts, academic record maintenance, post degrees, and post transfer credit. |
MEA |
Master Enabling Agreement |
Module |
An independent part of a program. A function that works seamlessly within an integrated system to enable users to perform a specific set of related tasks. |
Module Work Team |
Module Work Team members are the primary users of the module. The can also be referred to as central users. Example: The majority of employee data entered in Administer Workforce will be completed by HR and Payroll. Representatives of these units will be a part of the module work team. |
Monitor Workplace |
HR module - Provides reports for regulatory reporting (i.e., Federal, State, ADA, etc) |
MOU |
Memorandum of Understanding |
MPA |
Maternity / Paternity / Adoption |
MPC |
Master Payroll Certification |
MPP |
Management Personnel Plan |
MSA |
Master Services Agreement |
MSA |
Merit Salary Adjustment |
Non-Industrial Disability Insurance |
|
NGI |
Next Generation Internet |
OTPR |
Overtime Premium |
OTST |
Overtime Straight Time |
PAC |
Project Advisory Committee |
PBSI |
Performance Based Salary Increase |
PD |
Project Director |
PERS |
Public Employees’ Retirement System |
Personal Portfolio |
Allow students to view and maintain own profiles including name, address, phone and email address. |
PIA |
PeopleSoft Internet Architecture |
Pilot Department |
A pilot department assists with testing a part of the final system as a gauge to determine the capability of the functionality prior to implementing the entire system to the campus community. |
PIMS |
Personnel Information Management System - stores biographic and demographic employee data as well as job history and payroll information. |
PIP |
Payroll Input Process - a batch front end to the payroll system for special requests for pay. These special pay types include bonuses, stipends, overtime pay, and pay for hourly employees. |
PM |
Position Management Links specific jobs to departments. Used in budgeting, temporary faculty contract processing, IPEDS reporting and tracking of employee job assignments. |
POP3 |
Post Office Protocol 3 |
PPM |
Payroll Procedures Manual |
PPSD |
Personnel/Payroll Services Department |
PPT |
Personnel/Payroll Transaction - Before information is keyed into PIMS, it is first recorded and approved via a Personnel Payroll Transaction form or PPT. The information in PIMS is sent to the payroll system to generate payroll. |
Prototype |
Prototyping models your final product and allows you to test attributes of the final product even if it's not ready yet. You simply test using your model. |
PS |
PeopleSoft |
PSD |
Personnel Services Division |
PSI |
Performance Salary Increase |
Purchasing |
FIS module - creates requisitions and purchase orders. |
PWE |
Prior Work Experience |
Request for Proposal |
|
RGS |
Requisition for Goods and Services |
RR |
Report Regulations US |
RTP |
Recruitment, Tenure, Promotion (Process) |
RW |
Recruit Workforce (HR module) - Tracks applicants, applications and job requisitions. |
SA |
Student Administration |
SAM |
State Administrative Manual |
SAUG |
Student Administration Function Team |
SBP |
State Personnel Board |
SCO |
State Controller's Office |
Self-Service |
Allows users to view and change personal information such as addresses, telephone numbers, emergency contact information, and view leave balances. |
SETC |
State Employee's Trade Council (CBID Unit 6) |
SFA |
Student Financial Aid |
Shadow System |
A system that replicates information and processes of a centralized system outside the control of that central system. These systems may include Microsoft Access databases, spreadsheets, other third party software like File Maker Pro, etc., and other homegrown systems. They support required business functions, but are costly to maintain and when data management principles and disciplines aren’t followed, data consistency and integrity suffers. |
SIMS |
Student Information Management System |
SIMS/R |
Student Information Management System – Relational |
SIP-IT |
System-Wide Internal Partnership for Information Technology |
SIS+ |
Student Information System Plus |
SLA |
Service Level Agreement |
SLOs |
Service Level Objectives |
SME |
Subject Matter Expert (SME) is the individual who has most knowledge of the business process you are inquiring. |
SMTP |
Simple Mail Transport Protocol |
SOSS |
Software Operation Support & Services |
SPAR |
Student Payroll Action Request |
SPB |
State Personnel Board |
SSI |
Service-Based Salary Increase |
SSN |
Social Security Number |
STRS |
State Teachers' Retirement System |
SUAM |
State University Administrative Manual |
SUPA |
State University Police Association (CBID Unit 8) |
Teaching Associates (CBID Unit 11) |
|
TD |
Temporary Disability |
TIG |
Technical Infrastructure Group |
TL |
Time & Labor HR module that provides functionality to record and process time and capture leave data for all employees. |
TPA |
Third Party Administrator |
TRC |
Time Reporting Code |
TS |
Technical Specification |
TSA |
Tax Sheltered Annuities |
TUG |
Technical Users Group |
UADP |
Union of American Physicians and Dentists (CBID Unit 1) |
UMS |
Unified Messaging System |
UOM |
Unit of Measure |
User Work Team |
User Work Team members are the end-users of the module. They perform the day-to-day operations within their college/department as it relates to the business process. They see the end result of the information in PeopleSoft. |
WF |
Workflow |
WTU |
Weighted Teaching Units |
XML |
Extended Mark-up Language |